SINGAPORE: We are pleased to announce the launch of our Smart Documents module.
Currently, yacht crews and yacht industry professionals are challenged by the use of traditional paper documents, outdated filing systems, protracted approval processes, and restricted access to these documents.
Responding to these issues, we have developed a comprehensive solution - Smart Documents, which is designed to overhaul the traditional document management practices in the yachting industry.
Smart Documents is an innovative digital document management system, that is engineered to replace outdated paper-based systems. It serves multiple market segments, offering applications such as the formation of an entirely digital Safety Management System (SMS), generation of ISM Forms, customization of Guest Preference Sheets, creation of Contracts, or the need for any document to be digitized, approved, or edited.
Furthermore, Smart Documents offers a versatile range of use-cases across the yachting industry. Charter companies can utilize it to digitize contracts and preference sheets, thus improving operational efficiency.
Brokers can streamline their sales contracts and related documentation processing. Yacht agents can effectively manage their document workflows, ensuring all crucial documentation is easily accessible, precise, and up-to-date.
In summary, Smart Documents is a comprehensive solution for any business entity in the yachting industry seeking to upgrade their document management practices to a digital platform.
SMS Documents
The importance of an easy-to-use Safety Management System (SMS) for the smooth operation of a yacht cannot be overstated. However, many yacht managers and crew members are still grappling with antiquated paper-based systems, inefficient filing methods, delayed approvals, and restricted document access.
Recognizing these pain points, we are thrilled to introduce our comprehensive module - SMS Documents, a fully digital SMS document manager.
SMS Documents offers a suite of user-friendly tools designed to modernize yacht management.
Dashboard The Dashboard provides a real-time overview of all SMS activity, helping users make informed decisions and act promptly. This centralized platform paves the way for efficient document management, eliminating the hassle of navigating through numerous files and folders.
Editor Our Editor empowers you to create and customize digital documents as per your needs. You can edit and revise current templates or even create your own from scratch, bringing an unprecedented level of flexibility to your SMS.
Templates Enables you to create versatile templates that form the basis of your SMS documents. Every change you make gets automatically recorded in the revision control, ensuring a seamless transition from one version to the next. These templates can also be downloaded for hard copy retention, shared with specific vessels within your fleet, or synchronized across the fleet for enhanced consistency and efficiency.
Documents Once a template is filled in, it turns into a new document where you can set specific statuses and monitor a full activity history. This becomes a key resource during flag and port state audits and surveys, providing a detailed record of all document-related activities.
Users By managing user permissions, you ensure that the right information reaches the right people at the right time.
Switching to a fully digital SMS brings about numerous benefits. It significantly improves efficiency, reduces the risk of errors, streamlines workflows, and enhances document control. Moreover, it supports the global drive towards sustainability by drastically cutting down on paper usage.
Our SMS Documents feature is not just a digital tool; it's a transformative step towards a more modern, efficient, and sustainable yacht management system. It's a complete solution designed to address the challenges yacht managers and crew face while managing their Safety Management Systems.
We're excited to simplify Yacht Management for everyone, through our software, education, and community.
Team Aquator