Warranty management is one of the most overlooked areas in yachting operations, until something goes wrong.

Many shipyards and aftersales teams are still managing warranty claims manually or across multiple disconnected systems, leading to delays, confusion, and frustrated owners.

This post dives into a real-world situation where a routine warranty claim turned into a 6-week ordeal and how it could’ve been resolved in a matter of days with the right systems in place.

Main Points:

1. The Common Warranty Pitfalls

• No standardized process across departments

• Missing or inconsistent information

• Poor communication between the crew, OEMs, and aftersales team

• Difficulty tracking claim status or attaching photos/comments

"The crew had emailed a claim with blurry photos. The aftersales team couldn’t locate the job in the system because the reference number was manually changed. Meanwhile, the boat kept waiting."

2. What Makes Warranty Work Efficiently

• Non-editable, auto-generated claim IDs for consistency

• Ability to attach location, comments, and images directly to the claim

• Real-time chat between the service team and the crew

• Internal visibility for aftersales managers (status dashboards, filters)

  
  

3. Platform-Based Approach

How modern platforms can simplify this:

• Warranty module integrated with job management

• Claims tied to inventory/parts tracking

• Standardized workflows for service team users

• No more chasing down PDFs or WhatsApp screenshots

  
  

4. Outcome: 6 Weeks vs. 3 Days

By implementing a centralized warranty system with dedicated fields and auto-ID protection, the shipyard reduced their average claim resolution time by over 60%.

"We used to spend more time just figuring out what the issue was. Now we spend that time actually fixing it."

Conclusion:

With yachts becoming more complex and aftersales expectations rising, warranty shouldn’t be your bottleneck. A streamlined, structured, and connected approach makes all the difference for your team and your clients.

We’re excited to simplify Yacht Management for everyone, through our software, education, and community.

Team Aquator