For many yacht owners, captains, and managers, maintenance has long been a game of catch-up — a reactive process often driven by breakdowns, seasonal rush, or last-minute charter prep. The result? Stressful time crunches, missed opportunities, and preventable issues that impact safety, compliance, and the guest experience.

That’s why Aquator Marine developed its Planned Maintenance System (PMS) — a fully integrated module built specifically for the real-world needs of yachts and superyachts. Today, it’s not just trusted by captains and engineers — it’s also certified by Lloyd’s Register, a testament to the platform’s adherence to global standards for safety and operational reliability.

From Reactive to Proactive: Why Maintenance Needs Structure

Traditional maintenance systems — often built around spreadsheets, wall calendars, or loosely held tribal knowledge — tend to fall short when vessel complexity increases or crew rotates frequently. Even the most diligent team can struggle to stay on top of hundreds of scheduled tasks without a centralised, accountable process.

Typical issues include:

• Missed or delayed maintenance due to lack of visibility

• Difficulty tracking service history for audits or resale

• Inconsistent task execution across crew rotations

• Time wasted locating service manuals or previous records

• Warranty disputes due to poor documentation

The Aquator PMS is designed to solve these problems. Built from the ground up with the yachting environment in mind, it provides a central, digital space for assigning, logging, tracking, and managing all routine and scheduled maintenance tasks.

Key Features of the Aquator PMS

1. Lloyd’s Register Certification

Aquator’s PMS module is formally certified by Lloyd’s Register — one of the most respected maritime classification societies in the world. This certification ensures our system meets rigorous standards for reliability, traceability, and operational oversight. For many vessels — especially those in charter or commercial use — this provides added assurance for class, flag, and insurer compliance.

2. Smart Scheduling Engine

Maintenance tasks can be set by time intervals (e.g. every 3 months), operational metrics (e.g. engine hours), or based on manufacturer recommendations. The system auto-generates recurring tasks and flags overdue items to ensure nothing slips through the cracks.

3. Centralised Service History

Each completed task is logged with timestamps, user signatures, notes, and file uploads. This forms a detailed, structured service history that’s invaluable for compliance inspections, refits, audits, and resale documentation.

4. Custom Templates and Task Libraries

Engineers can create templates for repeatable jobs (e.g. bilge pump inspection, impeller replacement) and apply them vessel-wide or across fleets. These templates help ensure consistency, especially when crew rotates or departments collaborate on shared systems.

5. Assignments, Deadlines, and Notifications

Every task can be assigned to individual crew or departments, with automatic reminders and deadline tracking to ensure accountability. Management teams and shore support can oversee progress and follow up where needed.

6. Asset & System Tagging

Each maintenance item is linked to a specific system or asset — from navigation electronics to HVAC, hydraulics, or rigging — creating clarity around what’s being serviced and when.

7. Offline Functionality

Recognising that many yachts operate with inconsistent connectivity, the PMS is fully functional offline. Data syncs automatically once the vessel is back online, allowing crew to work effectively in remote locations without compromising the record.

Built for Real Operations

Aquator’s PMS is used by a wide range of clients — from private sailing yachts under 25 metres to 90-metre + superyachts with engineering teams. Its flexible architecture means it scales with the operational demands of each vessel.

Why Certification Matters

Lloyd’s Register certification isn’t a marketing badge — it reflects our platform’s alignment with global maritime standards. For yacht owners and captains, it provides peace of mind that their digital maintenance records are recognised by inspectors and surveyors. For fleet managers, it adds a layer of assurance when operating under commercial regulations or preparing for audits.

In an industry where safety, uptime, and reputation are everything, structured maintenance backed by certification is not a luxury — it’s a necessity.

Looking Ahead

Aquator Marine continues to evolve the PMS with direct feedback from captains, engineers, and managers. Upcoming enhancements include:

• Predictive analytics to identify recurring issues

• Fleet-wide task optimisation tools

• Integration with digital logbooks and third-party monitoring systems

Each update is designed to deepen the system’s role as a foundational tool for daily operations — whether you’re running a lean cruising yacht or managing a high-performance superyacht. We’re excited to simplify Yacht Management for everyone, through our software, education, and community.

Team Aquator